Tuesday, December 05, 2017

Raw Notes ASIFA Central Meeting 5 December 2017

For reference until editing time available:
AGENDA  ASIFA DEC 5 Board Meeting, 8 PM EST


  1. General Status Report
  2. Reviewing the boards active roles
  3. General Issues
  4. Discussing the officers transition document
  5. Planning future initiatives for 2018

There are only a few ASIFA endorsed festivals - ie, Ottawa - there is the likelihood they are scam festivals
Posted with the disclaimer that we don’t endorse these festivals - it might help to post on the website that these festivals
Deanna -  maybe we should post those only the ones we think are really good
Other reliable festivals - from personal experience
Steve has used Chicago festival
Sharing personal experiences - crowdsource way - the FB has “less authority” and then have a disclaimer - if someone knows about this, hop on and tell the pros and cons of the particular festival
This could represent an opportunity to have the festival discussion move ahead online
FB is a good way to have the ongoing conversation - old school form (better than advertising festivals sending a blast email) - this can generate meatier topics on FB as well
Brad concurs.
Chris - there are options for the posting.  BRAD AGREES.
STEVEN LIKES SAYING THIS IS BRAD. No, that was Bob. Praise “Bob” !

38 members - ASIFA Central template on the dropbox account - available for printout (4 to a page) - comes out on coverstock well.  Use for local events.

We have received all 30 ASIFA anniversary books , they are sitting on Chuck’s desk and will be given names soon.
Nikki and Mack’s prizes have been shipped. $10 shipping costs were reimbursed.  Media mail is fun.  We like media mail.  
An advertising initiative for the lower peninsula down  to WMU and east and west (Kendall, GVSU, et al) for festivals - a 4 page pdf that can be mailed -- which  profs are in the schools as contacts - event info - we all are professors, or look good in tweed, make a Big D and a Pop - students are the leaders of tomorrow, the animators of the future, where we plan to live the rest of our lives.
Chuck still has the flying house project from Bill Plympton DVD (it’s fun, it’s colorized, and it has a Blair Witch mini-documentary inside of the disk too, and it’s a lot of fun...they still have lots of copies out there, so Chuck can give this one off as a prize and it’s SHRINKED WRAPPED but it is SOOOOO HUGE even if it’s SHRINKED.

Brad - checking where the DVD played out - 2 films played in Australia, mate. The 30 second piece played quite well - in ASIFA Israel, they are showing the bumpers.  Waiting word from ASIFA South, yall.  The audience was 25 in GR, 20 from Chris, so we have room for growth.  We will solicit Chicago in the future. Chicago is windy.  It is windy every place tonight.  Showings in February (more to come).  Internationally, that’s about all three is to report.

Deanna says - IAD asked Vanessa for the international report and it should be out by Friday.  Coordination was a cluster whoooopee of challenges.  We are in a volatile discussion on the budget (not heat, but in terms of change) - China wants to underwrite the magazine printing, mailing and they won’t control the content - Chris R will still be the editor. GEEEE WHIZ THIS IS A BIG DEAL, do we need to know Mandarin?  Cantonese?  The website is a challenge at the international level, Thomas R is revamping - will the magazine be public or private (a member perk?) - needs an editor for “media reform plan” -
During the magazine debate - an addendum to the anniversary book?  Material from 2010 could be updated (Starving Rock is so 2005).
Chuck leans more to the electronic format - want to kill a tree, send us $$ -- the China donation just came across today (!!)
Brad - Chuck’s idea is a model, a really nice model, with lots of tiers, or tears, but not tears as torn, but if we use China, can it break?  I have had tears over broken China.
A print subscription or a downloaded pdf.  Journal of Popular Culture model - print on demand (ie lulu press) - things are printed as ordered
Chuck would like to be in the loop on the magazine status - he works with Chris R about the deadlines - wants to update information in case those out there would like to write for the ASIFA magazine.
Ray K isn’t on the board anymore.  Do they want to include Chapter News in the magazine…
Deadline for spring issue is Feb 1, May 1  for summer, August 1 fall and winter October 1.
Nothing in 2017 made it to print.  2017 never existed.  There is proof of that.  Most of it animated.
2015 is the last time Chuck has in his archive for a printed issue.  
A GREAT OPPORTUNITY for PEER PUBLISHING or STUDENT STUFF AND THINGS because it’s publish or perish time!  (ok, Chris R review...that’s enough for me, how ‘bout youse?)

1. General Status Report

  • Membership Coordinator Report
    • Membership dues have been paid for the 2017 calendar year to ASIFA International
    • asifa@asifa.org e-mail address is pointing towards Chuck's personal email account
    • Report on current member numbers as well as breakdown: Comp/Honorary/International/Student
    • Postcard template to print & hand out at events
    • Advertising initiative for local colleges w/animation programs
    • ASIFA Anniversary books have been received from Nelson Shin (total 30)
    • Prizes for Nikki and Mack have been shipped and shipping cost reimbursed
  • IAD 2017 report
    • ASIFA Australia showed: Ritty and Mitty, OK2SAY
    • ASIFA Israel showed: The bumpers
  • Brief update of international activities

2. Reviewing the boards active roles:

President of ASIFA Central: R. Brad Yarhouse (the handsome young man)
Treasurer of ASIFA Central: Deanna Morse (woo hoo)
Secretary of ASIFA Central: Jim Middleton (typist)
Membership Coordinator of ASIFA Central: Chuck Wilson (amazing guy)
Event Coordinator of ASIFA Central: Gretchen Vinnedge (darling hair, oh the smile)
Website Coordinator of ASIFA Central: Julie Goldstein (such verve)
Social Media Coordinator of ASIFA Central: Chris Sagovac (Cavogas, backwards)
Member-at-large of ASIFA Central: Steven Leeper (lovin’ the Chip experience)
Member-at-large of ASIFA Central: Gary Schwartz (Motown Master)
Member-at-large of ASIFA Central: Robert SwieRINGA! (rockin’ out!)
International representative: Deanna Morse (best dressed, SKYPE rocks my world)(whirld)/whorld/wrrrrrled
Thoughts on the roles - (tick tick tick)
Julie has been challenged by password issues - “password” is not recommended - Deanna may have that password someplace along the West Coast -
Templates and fluid design - updating as we talk/type - will be updating website - another email just before the meeting
Network Solutions - wordpress update - can adjust pretty easily - working with other version/CafePress
Social media coordinator - a forum discussion and resource; thus far, getting the administrative processes are in place (password, legitimacy of the requests for membership) - 3 events are at pending status, but that can result in a review of them
Our post-announcement documentation of events could be enhanced.
FB live events - should we examine this - what happened and post-event streaming a possibility?  Sounds like a possibility - especially with sessions on off-site topics/lightning sessions - capture these for FB
Growning # of animators in MI want to take advantage of resources but cannot make the trip to the conferences or events - can offer another means of connectivity
Chuck - Women in Animation - multiple events with lectures and panels - member accounts allow access to recorded media after a presentation - NICE
Bob - assist with the newsletter to keep it moving forward - a Deanna suggestion comes to mind - have a spotlight series on international animators or others who can then have an idea what is going on at other chapters - links to other chapters?
Animation Education in the area - kids making animation in the area (with Gretchen) - over -

GREAT says BRAD!  (Jim had to step out for coffee)
International ASIFA is challenged with fiscal issues - budget discussion has been extended 3 times - and now we have China!  So that’s nice.
Julie - where did the China money originate?  Chapters in China - 3.  They have lots of YUAN.

Austria is very active as well - study abroad potential?  Cross-exchange for educational opportunities.  “Under the radar” programs… the president of ASIFA Austria is treasurer of ASIFA International now… coming to the US for stop motion projects.

How do we connect with other members in other organizations?  We learn through the connections.  And look at us now! And you, too, Chris!

3. General Issues to be raised:

  • Does everyone have what they need to do their job? Usernames/Passwords, etc.
  • Reiterate that Chuck created a dropbox.com account for us to share files/material
  • Do we reinstitute officers one free year of membership in exchange for service?
  • Twice-a-year e-newsletter (Spring/Summer, Fall/Winter)
  • Do we want to stay with CafePress or go with another option for ASIFA Central merch? (yes)
  • Website example from Julie: https://goldstej.wixsite.com/mysite-1

Officers had been offered a free year membership in recognition of their time *not in the current bylaws* - should it be integrated into the bylaws or reviewed at an annual thing - might be others impacted for a free membership for volunteering - paying dues is a tax write off - a recruitment tool for volunteers - a poll of the online participants are unanimously agreed that this is a ducky idea.  Chuck is abstaining, because he wants to see me spell it.  

Checking the WIX site - it charges for a non-banner ad site.  The best thing would be to update the wordpress with the right content and then migrate - familiarity with wordpress - WIX has a contemporary look. Other features - editor and HTML is interesting.  Many options - as a hub, it could become a focus for activity: broadcast, archive, video… flexible with the platform
Let’s review these notes and select some elements (sodium Na, potassium K, etc) and then have a meeting in January for the nature of nebulosity.  Julie has many opportunities to explore and navigate Jim’s arcane spelling.  
January would be great meeting time.  
Still have a January event at Wealthy - the 17th - Brad and Steve will coordinate promotion. Showing some animation. ANIMATION ANIMATION ANIMATION. Chuck has the possibility of the Best of Fest from Ottawa, fresh from Canada, and that is AWESOME … please please please oh that would be so nice… San Francisco would be a nice showpiece too… our brains are scrambling… YESSY YES YES…
Somewhere here, note some other things to investigate (Jim’s typing…) …. My skull… this is so fun, Brad.  I am having fun… quiet fun… joy unbounded….GREAT IDEA …. CHUCK IS FANTASTIC AND A GREAT HUMAN BEING I AM SO PROUD TO BE OF HIS SPECIES. I WANT TO BE CHUCK WHEN I GROW UP.

4. The creation of an Officer's Transition Document which includes material such as:

(it was roundly determined that this is an invaluable asset to put into the ASIFA Central archives as a guide to future membership and chairpeople within the various positions noted…)
This is also where things wound down and the blankets beckoned amid the whirling wind and rapping branches upon the windows….mother nature is the mother of all natures….)
Membership Coordinator
  • Active member spreadsheet
  • Generic Membership card PDF
  • Welcome to ASIFA Word Doc and PDF
  • Join ASIFA Word doc and PDF
  • Forward asifa@asifa.org e-mail address to new coordinator
Website Manager
  • Updates including:
    • Post election results on website
    • Update current officers page with new officers
    • Add new manager username/password to website
    • Add new officers to site security
    • Remove old officers from site security
    • Will be researching Wix and options for a revamp of our website design to be discussed at a future meeting...
Social Media Coordinator
  • Post election results on Facebook Group
  • Add new officers to ASIFA Central Board Facebook Group
  • Remove old officers from ASIFA Central Board Facebook Group
  • Give new officers Admin status in Board Group
  • Remove Admin status from old officers in ASIFA Central Facebook Group
  • Give new officers Admin Status in ASIFA Central Facebook Group
  • Approve new members to the ASIFA Central Facebook Group
  • Monitor discussions (pinning duration, keeping on topic, etc.) in the ASIFA Central Facebook Group
  • Keep running account balances in PayPal and Bank accounts
  • File yearly e-postcard to IRS, keeping non-profit status active
  • Make sure international dues are paid yearly (usually due in January)
  • Pass bank info, financial records, and PayPal username/passwords to new Treasurer

5. Future Initiatives

  • Animators Open Mike  
    • What are the goals of these?
    • Student work? College Reels?
    • How often?
    • Rotating locations?
  • Summer Retreat
    • Rotating host/location?
    • Date
  • Ongoing Workshops
    • Where?
    • For whom?
    • How often?
  • Planning IAD 2018
    • New format ideas?
  • Detroit                      
                      How the largest city in Michigan is part of ASIFA Central.
  • Promotion
How can we best document and promote our activities?
  • Screening Event
Ottawa International Animation Festival: Best of the Fest 2017 program is available -- have been contacted by OIAF asking if we’d like to screen.

6. To Do List

Chuck is going to contact OIAF about screening their Best of the Fest program in January.

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