Tuesday, June 26, 2018

Charging Toward a Retreat - Organizational Meeting Notes #2

A Charge Toward a Retreat - Organizational Meeting Notes #2
ASIFA Central Subcommittee on Retreats and BBQs

Phone Conference Call/Zoom: Steve Leeper, Jim Middleton (secty), Gretchen Vinnedge, Robert Swieringa, Gary Schwartz
Tuesday, 26 June 2018, 7-7:40pm (Zoom says BE GONE, MORTALS!)


Some more of the August Retreat specifics were addressed and confirmed - some other items will be discussed “off-zoom” via email.  New material highlighted.

The Autumnal Retreat:
Location: Grand Rapids
Dates: Saturday, August 11 and Sunday August 12, 2018

Proposed Outline:
Saturday, August 11

11am - rousing, stretching, arriving at the theatrical location with snacks in hand for general consumption and minimizing distractions due to hypoglycemia

Opening remarks by Brad Yarhouse, ASIFA Central President - let the mayhem BEGIN!

NEW SPECIFICS!
Noon - 3pm Workshop
Here’s what we’re going with
1. A lip synch project, a brief 4 second bit of vocal gymnastics, promoting ASIFA Central.  Steve and Gary will be working on the narration text and will determine whether it will be pre-recorded or will be captured live at the workshop.
2. Gretchen has four (4) workstations available at the CMC site.  Dragonframe is available there.  Gary, Jim, and Steve all have workstations they can bring.   Steve is designing sand boxes, up to 8 of them.  Jim has a light board for silhouetting or 2D animation sketchery. 
3. Otherwise, it’s “BYOAS” - Bring Your Own Animation Supplies
4. Bring food! Drink! (It’ll have to stay outside the work zone) 

THEN - More NEW SPECIFICS!
3pm-5/5:30pm -Show and Tell, aka “Whatever the Hell We Just Made” (official ASIFA Central Sanctioned Term)
Jim will send out a request to the membership planning to attend to skoot along their intended participation works for the session.  Jim is also working up a standard half-dozen questions to ask everyone at the completion of the showing, with an emphasis on techniques and workflows employed.  The presentations will be recorded for editing into a document commemorating the event.

5/5:30pm - 7pm - DINNER BREAK - on one’s own recognizances - such a variety, perhaps a deli, perhaps a bag of pork rinds

7pm - An evening show, no admission charge, but donations to the cause are always appreciated, if only to cover the light bill for the CMC
Two parts of the program are in the schedule -
Part One - Lotte Reiniger presentation (Chuck Wilson coordinating) - approximately 45 minutes
Part Two - The latest Ottawa showreel - approximately 45 minutes



Sunday, August 12
11am to 2pm - a BBQ “out back of the CMC”  - $5 will help defer the costs
Robert, Brad, and Gretchen will be the coordinators
We may freely enjoy each other’s company.  

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